HP is a trusted technology brand across public sector organizations because it supports a wide range of needs, from end-user computing to printing and device standardization. Many agencies and education teams rely on HP for consistent performance, familiar device options, and flexibility across departments. 

Before purchasing, it helps to align internally on how devices will be used and supported. Many organizations move faster and reduce long-term IT workload when they standardize around a small set of approved configurations. This helps simplify imaging, warranty coverage, accessories, replacements, and future refresh planning. 

HP purchasing can also span multiple categories, so it is helpful to confirm what your team needs beyond the device itself. Depending on the environment, you may be sourcing: 

• Laptops and desktops for employees, students, and public-facing programs 

• Mobile devices for hybrid and field-based work 

• Monitors, docks, and accessories to support standardized setups 

• Printers and document workflows for offices and departments 

• Collaboration tools such as HP Poly headsets, speakerphones, and meeting room solutions 

Contract Options for Public Sector Purchasing 

State and local governments, school districts, and higher education institutions often purchase HP through existing contract vehicles. Depending on your state, this may include statewide contracts (for example, in Georgia) as well as cooperative purchasing programs such as NASPO, OMNIA, TIPS, and BuyBoard. 

SCW maintains a state-by-state contract list here: 
https://www.scw.com/state-contracts/ 

What to Confirm Before You Request Pricing 

To keep your quote and ordering process efficient, it helps to share: 

• Part numbers or preferred specs (RAM, storage, warranty, OS, accessories) 

• Quantity, including your estimated maximum if your total may increase 

• Device standards and support needs (warranty term, accidental damage, onsite service) 

• Your environment and deployment approach (image standards, docks/monitors, matching existing fleets) 

Standardization and early planning are two of the simplest ways to protect shrinking budgets while still meeting user needs. SCW can help your team compare HP options, confirm the right contract pathway, and provide purchasing-ready quotes that fit your procurement requirements.